Every feature,
step by step.

VaultBook ships as a single file inside a ZIP. There's nothing to install — no app store, no sign-up. Just open a file in your browser.

1. Go to the Download page and grab the Plus or Pro ZIP.
2. Extract the ZIP. Inside you'll find VaultBook.html and a license file.
3. Create a new folder anywhere on your computer — this is your VaultBook storage folder. Move the license file into it.
4. Double-click VaultBook.html to open it in Chrome, Edge, Arc, or Brave. The workspace loads instantly.

VaultBook stores everything in a regular folder on your computer. No cloud, no account — just files in a directory you control.

1. When VaultBook opens for the first time, click "Connect Folder" in the welcome prompt.
2. Your browser shows a folder picker. Select the folder where you placed the license file.
3. Grant the permission prompt — this lets VaultBook read and write files in that one folder only.
4. VaultBook sets up the folder automatically. You're ready to go.

Notes in VaultBook are called "entries." Each entry has a title, rich text body, labels, attachments, sections, and scheduling options.

1. Click the floating action button — the round button in the bottom-right — or the + in the sidebar.
2. The editor opens. Type a title at the top.
3. Write in the rich text body — use the toolbar for bold, italic, headings, lists, tables, code blocks, and more.
4. Add labels (color-coded tags) and choose a page (notebook) to file it into.
5. Click Save. Your entry appears in the main list and is immediately searchable.

VaultBook uses a clean sidebar + main content layout with a frosted glass aesthetic.

1. Sidebar (left): Pages tree, favorites, labels, time tabs (Recent / Due / Expiring / Tools), AI Suggestions carousel, analytics, and widgets.
2. Main area (right): Entry cards in a scrollable, paginated list. Each card shows title, labels, timestamps, attachment count, and action buttons.
3. Toolbar (top): Search bar with instant suggestions, sort controls, filter toggles, and the sidebar toggle.
4. Floating action button (bottom-right): Create a new entry from anywhere with one click.

The AI Suggestions carousel lives in the sidebar — four swipeable pages of personalized recommendations based on your habits. No cloud, no external AI — it learns entirely from your local activity.

1. Suggestions: Entries you're likely to need — upcoming scheduled notes, plus entries you tend to read on this day of the week based on recent patterns.
2. Recently Read: Entries you've recently opened, listed with timestamps. Pick up where you left off.
3. Recent Files: Attachments and files you've recently viewed or interacted with.
4. Recent Tools: Built-in tools you've used most recently, for one-click access to your last workflow.

1. Find the carousel near the top of the sidebar. Swipe or click the page dots to browse.
2. Click any suggested entry, file, or tool to open it directly.
3. The more you use VaultBook, the more accurate the suggestions become.

QA Search lets you ask your library a question in plain English. VaultBook looks through your titles, labels, note content, sections, attachments, and even text from images — then shows the most relevant results first.

1. Click the QA search icon in the sidebar (separate from the toolbar search bar).
2. Type your question naturally — "What were the Q3 results?" or "meeting notes from December."
3. Results appear in a paginated list (6 per page). Use prev/next to browse.
4. Results respect any page or label filters you've set, so you can narrow your search to specific notebooks.
5. Click any result to open that entry.

The main toolbar search bar gives you instant results as you type and remembers your past searches.

1. Click into the search bar in the top toolbar and start typing.
2. A dropdown appears instantly with matching entries.
3. Below the live results, query suggestions from your search history appear — past searches matching what you're typing.
4. Click any result to open it, or press Enter to filter the full entry list.

When you paste images into your notes — screenshots, whiteboard photos, scanned receipts — VaultBook automatically reads the text in those images and makes it searchable.

1. Paste or drag an image into any entry's body. That's it.
2. VaultBook detects the image and reads any visible text from it automatically.
3. That text becomes searchable through both toolbar search and QA Search.
4. Next time you search for a word that appeared in a photo, the entry containing that image shows up in your results.

When editing an entry, VaultBook analyzes the content and suggests relevant labels — shown as pastel-colored chips near the label field.

1. Open any entry in the editor.
2. Look near the labels area — suggestion chips appear based on what your note is about.
3. Each chip shows a label name and how often that label appears in similar entries.
4. Click a chip to add that label instantly.

VaultBook's editor gives you full formatting control with a toolbar at the top of every entry.

1. Text formatting: Bold, italic, underline, strikethrough — with standard keyboard shortcuts.
2. Headings: H1 through H6 from a dropdown for structuring long notes.
3. Lists: Numbered and bullet lists with proper nesting.
4. Font & case: Switch fonts and transform text to UPPERCASE, lowercase, Title Case, or Sentence case.
5. Colors: Text color and highlight color pickers for visual emphasis.
6. Tables: Pick a grid size and insert. Right-click cells to add or remove rows and columns.
7. Code blocks: Labeled code blocks with monospace formatting.
8. Callout blocks: Eye-catching accent boxes with a title and body — ideal for tips or warnings.
9. Images & links: Embed images and hyperlinks directly in the body.
10. Markdown: Paste Markdown and it renders automatically.

Sections let you divide a note into collapsible parts — each with its own title, rich text body, and file attachments.

1. In the editor, click "Add Section."
2. Give the section a title. It gets its own rich text editor — same toolbar as the main body.
3. Attach files directly to the section, separate from the main entry's attachments.
4. Sections appear as collapsible accordions in the entry view — click to expand or collapse. A badge shows the attachment count.

1. In the editor, set a Due date — the entry appears in the sidebar's "Due" tab, sorted by deadline.
2. Set an Expiry date — entries nearing expiry show in the "Expiring" tab with urgency cues.
3. Enable Repeat for periodic notes — daily check-ins, weekly reviews, monthly reports.
4. Upcoming entries also appear in the AI Suggestions carousel, so VaultBook reminds you before deadlines arrive.

Pages are VaultBook's folder system — nested notebooks that form a tree you can expand, collapse, and rearrange.

1. In the sidebar, click any page to filter entries to that notebook.
2. Create: Right-click a page and select "New sub-page."
3. Nest: Pages hold child pages — click the arrow to expand or collapse.
4. Reorder: Drag and drop pages anywhere in the tree.
5. Customize: Add icons and color dots for quick visual identification.
6. "All Pages" at the top shows every entry in your library.

1. Color-coded tags that appear as pills on entry cards and in the sidebar.
2. Assign them in the editor — pick one or more from the multi-select list.
3. Click a label in the sidebar to filter entries to just that tag.

1. Type #hashtag anywhere in an entry's body. VaultBook recognizes them automatically.
2. Hashtags integrate with the Kanban Board (Pro) — each becomes a column.

1. Click the star icon on any entry card to favorite it.
2. The sidebar Favorites panel gives one-click access to all starred entries.

1. Recent: Recently modified entries — your "what was I working on" view.
2. Due: Entries with upcoming due dates, sorted by deadline.
3. Expiring: Entries nearing expiry with visual urgency cues.
4. Tools: Quick-access list of all 14+ built-in tools (Pro). Plus shows available tools with upgrade options.

VaultBook encrypts notes individually — each with its own password. Unlocking one note never exposes any others.

1. Open an entry in the editor and toggle the Protected switch.
2. Set a password for this entry.
3. Click Save. The entry appears locked — title and labels stay visible, but the body is fully encrypted.
4. To read it, click the entry and type the password. The content decrypts in your browser only — it's never saved to disk in readable form.

1. Trigger the lock screen manually or let it activate after inactivity.
2. The entire page blurs — no text is readable, no buttons are clickable, and nothing can be selected or copied.
3. Authenticate through the lock screen prompt to resume. Your session and unlocked entries remain available.

1. In the editor, click the attachment button (📎) to add files to the entry.
2. Inside sections, each section has its own attachment button for section-specific files.
3. Right-click any attachment to open, rename, or remove it.
4. Text content from your files is automatically made searchable.
5. If anything gets out of sync, click the ♻️ Reindex button to refresh the file list.

Pro reaches inside complex file formats and makes their content searchable — so you can find information buried in attachments as easily as searching your notes.

1. Spreadsheets (XLSX): Cell data from every sheet becomes searchable.
2. Presentations (PPTX): All slide text and speaker notes are included in search.
3. PDFs: Text from regular PDFs is picked up automatically. Scanned PDFs (image-only) are read using text recognition, so even those are searchable.
4. ZIP archives: VaultBook looks inside ZIPs and reads the text content of inner files — including any images inside.
5. Emails (MSG): Subject, sender, body, and attachments from Outlook files are all included.

1. Images embedded in Word documents, Excel files, and ZIP archives are all read using text recognition automatically.
2. Scanned PDF pages are read the same way — no extra steps needed.

1. Open Tools → Kanban Board from the sidebar.
2. VaultBook automatically creates a column for each of your labels and #hashtags.
3. Entries appear as cards in their columns.
4. Drag a card to a different column to reassign its label — changes sync instantly.
5. Create or edit entries directly from the board.

1. Open Tools → Reader and paste a feed URL.
2. Organize feeds into folders by topic or source.
3. Browse articles in a clean reading view.
4. Save any article as a VaultBook entry to keep it permanently and make it searchable.

1. Open Tools → PDF Merge & Split or PDF Compress.
2. Merge: Drop multiple PDFs and combine them in your chosen order.
3. Split: Enter page ranges (e.g., "1-5, 8, 12-20") and extract as a new file.
4. Compress: Drop a scanned PDF to reduce its file size.
5. Download the result. No file ever leaves your computer.

1. Open Tools → MP3 Cutter & Joiner and drop an audio file.
2. Set start and end points visually and cut a clip.
3. Trim silence from the beginning and end automatically.
4. Join multiple audio files into one track.
5. Download the processed audio. Everything happens locally.

1. File Analyzer: Drop a CSV or TXT file and see instant visualizations — column types, distributions, and statistics.
2. Folder Analyzer: Select any folder and see disk space usage by file type, size distribution, and largest files.

1. Threads: Chat-style notes in a centered overlay — great for brainstorming and quick idea capture.
2. Save URL → Entry: Paste any web page URL and VaultBook creates a note from it instantly.
3. Password Generator: Generate strong passwords with one click. Configure length and character types, then copy.
4. File Explorer: Browse all attachments by file type, entry, or page — a visual file manager.
5. Photo & Video Explorer: Scan folders of photos and videos in a visual grid with previews.
6. Import from Obsidian: Drop your Obsidian notes and VaultBook converts them into entries, preserving content and structure.

Pro unlocks a persistent learning system — every vote teaches VaultBook what's relevant to you, and those preferences carry across all future sessions.

1. Run a QA search. Each result shows 👍 upvote and 👎 downvote buttons.
2. Upvote helpful results to push them higher in future similar searches.
3. Downvote irrelevant results to sink them. An undo toast appears briefly if you change your mind.
4. Click "Add to note" on any result to quickly capture the query as a new entry.

1. Open any entry. The Related Entries panel shows notes VaultBook thinks are connected.
2. Browse suggestions with prev/next navigation.
3. Upvote or downvote each suggestion — upvoting strengthens that connection, downvoting weakens it.
4. Over time, your votes build a personalized map of how your notes relate — unique to how you think.

1. Label utilization chart: See how entries are distributed across your tags.
2. 14-Day activity chart: A daily line graph of entry creation and editing — your productivity heartbeat.
3. Pages utilization chart: Spot overstuffed or underused notebooks at a glance.
4. Monthly activity chart: Broader trends for long-term patterns.
5. File type breakdown: See how many PDFs, images, spreadsheets, and other types you have.

1. Click the Timetable button to open the calendar.
2. Switch between Day view (24-hour scrollable timeline) and Week view (7-day grid).
3. Scheduled entries appear as blocks. Click a block to open the entry.
4. Click an empty time slot to create a new scheduled entry directly.
5. Your calendar state saves between sessions — it's right where you left it.

1. Click the ⏳ button on any entry card to open version history.
2. Browse saved versions from newest to oldest.
3. Click any version to preview what the entry looked like at that point.
4. Restore a previous version with one click. The current version is saved first, so nothing is ever lost.

1. Click + in the tab strip to open a new tab with its own independent view.
2. Each tab can have different page filters, label selections, and sort orders.
3. Switch between tabs to compare different slices of your library.

1. By file type: Show only entries with specific attachment types — match any or match all.
2. By date: Filter by created, updated, due, or expiry date with ranges like last 7 or 30 days.
3. Sort controls: Multiple sort fields with ascending/descending toggle.