The festival planner
Everything a four day festival weekend needs in one place. Build a schedule and get told immediately where your sets clash, work out what the weekend will actually cost before you commit, run a packing checklist that explains why each item matters, and agree meetup points that survive a dead phone. Built to be reused every year, and everything stays on your device.
Schedule
Add every set you want across the four days with its stage and time, and the planner flags overlaps the moment they appear. Set times shift right up to the week of the festival, so treat this as a living sheet rather than a decision made once.
Rank honestly before the day rather than in the moment, because in the moment you will follow whoever your group is walking toward. When two sets you rated unmissable overlap, the usual answer is to take the first half of one and walk during the changeover, accepting that you will arrive at the back of the second crowd. Do not plan back to back sets on stages at opposite ends of the site. Crossing a large festival footprint through a moving crowd takes far longer than the map suggests, and the planner counts your stage changes for exactly this reason.
Budget
The ticket is rarely the largest line. Fill in what applies and the total updates as you type, with a per day figure that tends to be the number people actually get wrong.
Three lines account for most overspend. On site food and drink is the first, because prices inside a festival footprint bear no relation to prices outside it and four days of them compound quickly. Transport is the second, since late night surge pricing arrives exactly when the whole site empties at once and everyone reaches for the same app. The third is the one nobody plans for: the replacement purchase. A lost charger, a soaked jacket, a phone battery bought at a stall for three times its worth. Add a contingency line and treat it as spent rather than as savings.
Packing
Grouped by category, with a line on why each item earns its place. Tick as you pack and the list remembers across visits, so next year you start from what worked rather than from memory.
Bag size limits, what counts as a permitted container, whether reusable bottles are allowed empty, and re-entry policy all vary by festival and change between editions. Everything on this list is chosen to be broadly sensible, but the official policy page for your event is the authority and it is worth reading the week before rather than at the gate.
Heat and crowds
The two things most likely to end a festival day early, and both are largely preventable. Read this once before the weekend rather than looking it up when someone is already in trouble.
Group plan
Phones die, signal collapses when eighty thousand people try to post at once, and groups split within the first hour. The fix is agreeing in advance what happens when that occurs, and writing it somewhere that is not a group chat you cannot load.
Doing it well
Ten things that separate a weekend you enjoyed from a weekend you survived. None of them costs anything and most people learn them the expensive way.
My plan
Schedule, budget, packing list, and group plan in one sheet you can export and send to everyone going. Notes live in your browser only, so export before clearing your browsing data.
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